Automated Client Billing Dashboard for NovaCraft Studios
A small Amsterdam creative agency was juggling Harvest for time tracking, Stripe for payments, and Notion for project management — none of which talked to each other. We connected them all into an automated billing dashboard.
The Challenge
NovaCraft's 6-person team was losing billable hours because time entries in Harvest weren't being converted to invoices on time. Chasing payments from clients took another 4 hours per week. By the time invoices went out, some were 3–4 weeks late, causing €8K/month in delayed cash flow.
Our Solution
We built an integration dashboard that reads time entries from Harvest, groups them by client and project, and auto-generates Stripe invoices when a project milestone is completed or a monthly threshold is hit. Overdue invoices trigger automated reminder emails. The Notion project board syncs status so the team always knows which projects are billable and which are pending payment.
Tech Stack
Service
API Integration
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Get in TouchThe Outcomes
Invoice delays reduced from 3–4 weeks to same day
€8,000/month cash flow gap closed
4 hours/week of payment chasing eliminated
94% of invoices now paid within 7 days
“We were losing money every month just because invoices went out late. Now it's automatic — time gets logged, milestone hits, invoice goes out. Simple.”
Daan Visser
Managing Director, NovaCraft Studios
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